Imagine a rosy situation, where you are the HR manager of an organization. And being in that position, you have to recruit new people. therefore, you have to drown your head in the endless hardcopy resumes you have received for the jobs. And that is where the rosiness of the situation ends and enters the boring phase. Thanks to technological advancement that has brought a 360-degree change and made life easy for HRs.
Let us explore in this article the number of ways in which technology is a savior to HR Management.
Role of an HR in an organization
The Human Resources or famously referred to as the HR department is a group of executives responsible for managing the employee life cycle, which includes recruitment, hiring, onboarding, training, terminating employees, and managing employee benefits.
Recruiting is a vast—and pricey—task. It is important to choose the right candidate as they can rejuvenate an entire organization and work with the vision and mission of the organization whereas the wrong candidate can flip over operations.
How technology is evolving HR Management
The technology aims to have a positive impact on the HR management practices of any organization. It helps the HR Department to be more systematic, organized, and efficient. However, misuse of technology can have adverse effects on the entire structure of the organization.
Let us look at some activities of the HR Department that have benefitted from technology
Bridging the Communication Gap
Technology has made communication easier with the introduction of various business-centric mediums. Many organizations use a set medium to communicate and simultaneously use a different online forum to exchange files and messages. Skype, Slack, and Basecamp, etc. are some famously used applications used by an organization, thus, making it easier for the HR executives to monitor the team.
Easier analysis of employee records
What was once a rigorous process is now a matter of a few clicks. Technology has indeed simplified the utter misery of HR executives in keeping track of all the company employee records. Every company has a certain criterion that decides whether the employee has accomplished the assigned goals in the allotted time or not. Different applications to monitor employee performance have made this procedure easier, less time-consuming, and more efficient.
Easier Recruitment hustle
Anyone who is an HR executive must be aware of how exhausting, expensive, and time-consuming the recruiting process is. But with the blessing of Artificial Intelligence (AI), the process is less of a hustle. Organizations have automated screeners that identify skills on a candidate's resume, thus, making the hiring decision-making very simple.
Although there are disadvantages of technology too but cannot be denied the amazing ease and increased efficiency it has brought. The latest tools and software help to create harmony. The data tracking is done more systematically and is readily available immediately when needed, thus, allowing HR to focus on issues that require more attention.
Types of technology involved in HR Management
Successful organizations harness a range of recognized digital tools within a market-leading HR Management System. The best solutions evolve to make the best use of the latest technology innovation to manage and enhance every aspect of HR management, People’s experiences, and processes. Let us look at some of such technologies.
Virtual reality is becoming more common in training and talent management. It allows candidates and employees to learn and practice skills and demonstrate how they would act and respond in a similar virtual environment.
AI and machine learning
Artificial intelligence and machine learning have aided significantly in the recruitment and acquisition processes, screening applications, and matching candidate experience with job descriptions. These technologies help avoid unconscious bias in shortlisting, interviewing, and the selection and ensuring a fair process. Machine learning serves back into processes like pinpointing the characteristics of former successful hires and spotting the same qualities and abilities in potential candidates.
For optimal responsiveness and to keep up with the latest updates and capabilities, most new HR technology solutions use cloud technology, as it is secure, flexible, and mobile. Allowing the employees and the HR to use wherever they are.
Automation is already widely used in reducing manual processing and errors in HR administration. It further speeds up end-to-end processes, such as recruitment and on-boarding. Digital analytics and big data also play a vital role in new HR technology and assisting HR and executives of the company to understand the best ways to engage and motivate their employees.
Predictive analytics notify HR planning for recruitment, retention, training, facilities, policies, rewards, and benefits.
The advancement helps the HR executive to assess the candidate and come up with the best and unbiased decisions. Amongst the hefty responsibility that the HR executives have on their shoulders, it is natural that errors may occur, and that’s where technology comes to the rescue.